Go to UMI ETD Administrator to submit your dissertation and supplementary files. Multiple file formats can be submitted. Also find instructions, tips for converting a work to PDF, and additional information about these and other topics. Create an account to deposit, monitor, and revise your submission if there are errors. See Format for Deposit guidelines for specifications about electronic depositing in any file format, adding supplementary files, and pagination, paper stock, signatures required. Questions about the deposit process may be sent to: email@example.com.
Complete the Grove School Exit Survey.
Complete the Survey of Earned Doctorates. Be sure to keep your certificate of completion.
Unlike most other traditional academic publishers, ProQuest does not demand copyright in exchange for publication or deposit of your dissertation. You retain sole ownership of and copyright to all deposited work. ProQuest is licensed to distribute your work as you specify (see below). Copyright protection is secured upon deposit, or online appearance, of your dissertation. For an additional optional $55 fee to ProQuest, authors may hire ProQuest to file a copy in the US Library of Congress. This gesture may make it easier for authors to claim violation of their own work and to obtain compensation in the unlikely event of copyright infringement. Authors may also file works in the US Library of Congress for $35 without ProQuest assistance.
Select publishing options
Traditional publishing authorizes ProQuest to post a work in its Digital Dissertations subscription database and sell the work in electronic, print, and microformats, for which the author receives a 10% net revenue royalty for no more than 25 years, payable once a $25 threshold is reached. ProQuest's Open Access publishing option offers digital distribution of a work free to any online reader from the ProQuest database, supported by a one-time $95 fee by the author at the time of deposit. See also ProQuest's Open Access Compared to Traditional Publishing. The CCNY electronic thesis and dissertation (ETD) repository publishes Open Access online for dissertations published without embargo in ProQuest/UMI, rendering the $95 Open Access ProQuest fee unnecessary.
Search engines crawl the database and with author's permission allow citations and abstracts for works deposited 2007 and after to be discovered by Google, Google Scholar, Google Books, Yahoo, and other engines. Citations and abstracts for works distributed by traditional publishing may be discovered by search engines, but free full-text is available to online searchers through these engines only if an author selects Open Access publishing. See also ProQuest's Third Party Discovery and Access statement.
The final PhD dissertation deposit meeting requires:
Authors are responsible for the accuracy of deposited dissertations, theses, and capstone projects. Final copies must be free of typographical error and correct in every detail of style and format. If typos or formatting errors are present in the deposit PDF, re-submission of a corrected file is possible in consultation with the Dissertation Assistant. Print copies must be unbound, unmarked, and free of hole-punches and correcting fluid. Please submit print copies in paper boxes or in envelopes.
Recipients of Perkins or Federal Direct Student Loan must arrange for an exit interview with the Office of Financial Aid. Make an appointment with the Office of Financial Aid (212-650-6656 or firstname.lastname@example.org) at least five business days before deposit.
Personal bound copies of non-embargoed deposited works may be ordered online from ProQuest/UMI.
Recipients of certain public and private awards in support of doctoral degrees may be required to deposit selecting Open Access Publishing, or provide a print copy of a completed work. Consult the SHERPA-JULIET Directory for funder policies; verify with any sponsoring organization prior to deposit.
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Schedule your defense at least five (5) business days prior to your deposit date to allow time for corrections and account clearances.
While the dissertation may be deposited at any time during the year, please review the chart below for deposit deadlines:
|For Degree||Enrollment Required||Deposit Required By|
|January/February||Preceding Fall term||January 5|
|May/June Commencement||Spring term||May 25|
|September 1||Preceding Spring term||August 25|
Fees are based on formats required and services selected. Depositors take the assessed bill to the Bursar's window to pay fees by check or cash.
|Fees||Amount You Pay|
|PQ Copyright (optional)||$55.00|
|PQ Open Access (optional)||$95.00|
When you reach Level 3, submit to the Research Compliance Administrator (Shepard 108B) a copy of the signed Dissertation Proposal Clearance: Human Participants form. All deposits require this clearance.
Any questions should be directed to Tricia Mayhew-Noel, Research Compliance Administrator, (212) 650-7902, email@example.com.
Special thanks to Polly Thistlethwaite of the CUNY Graduate Center for permitting the use of her Dissertations & Theses guide as a template for this guide.