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Dissertations: Format


ProQuest/UMI Guidelines

Text Format Guidelines

Abstracts: Limit of 350 words.

Approval Page: The approval page requires two signatures; one from the Chair of the Examining Committee and the other from the department's Executive Officer. This page also lists typed names of faculty members who supervised the writing of the dissertation (see sample pages). 

Line-spacing: Double-space abstract, dedication, acknowledgements, table of contents, and body of the manuscript. Follow your departmental style manual for single- or double-spacing block quotes, captions, items in tables, lists, graphs, and charts. Single-space footnotes/endnotes, bibliography entries, lists in appendices.

Font: Use a TruType font, not a scalable font. All fonts must be embedded, post script type 1. Any legible TruType type 1 font is accepted (except script, italic, or ornamental fonts) if equivalent in scale to Arial (10 pt) or Times New Roman (12 pt). A uniform font and font size must be applied to all text including captions, footnotes, endnotes. Italicized font may be used for non-English words and quotations. Acceptable fonts and sizes for print and web include: Arial (10 pt), Courier New (10 pt), Georgia (11 pt), Times New Roman (12 pt), Trebuchet MS (10 pt), Verdana (10 pt). See UMI's Preparing Your Manuscript for Submission (Including Supplemental Files) for recommendations about choosing and embedding fonts, selecting fomats, and creating PDFs.

File Formats: Adobe PDF (not Word) required for text, 600 dpi minimum, no encryption. Rather than embedding audio and video files in the PDF body of a work, submit as supplemental files. For a list of manageable supplemental file fomats, see UMI's Preparing Your Manuscript for Submission (Including Supplemental Files).

Color: PDFs may include color, and UMI/ProQuest reproductions will include any color submitted.

Margins: left: 1”; right: 1″; top and bottom: 1″ for all text (except page numbers) and figures, headers/footers, footnotes/endnotes, and images

Page numbers: must appear at least ¾” from any edge of page

Pagination: Pages preliminary to the body of the text must be lowercase Roman numerals. Do not number the title page but count it in the preliminary pagination. The body of the text is numberied in Arabic numerals beginning with the first page of text and including illustrations, appendix, and bibliography. Except for the title page, all pages must be numbered. See sample pages.

Page Sequence

Title page (no pagination appears)
Copyright page (see sample pages; copyright service from ProQuest/UMI is optional) 
Approval page 
Preface, Foreword, and/or Acknowledgments
Table of Contents
Lists of Tables
Lists of illustrations, charts, diagrams, etc.
Body of Text (begins with Arabic numeral 1)
Autobiographical Statement (optional)

Quotations: Consult copyright fair use guidelines. Include permission letters for use of copyrighted materials (photographs, charts, tables, etc.). Seek permission for quotations or excerpts constituting a significant portion of a work not in the public domain. Consult your sources, obtain, and submit copyright permission letters (in letter or email format) NOT as supplemental files, but as email attachments to the Dissertation Assistant prior to deposit. Subsequent to deposit, submit copyright permission statements to ProQuest via email. If permission letters are not supplied, work may not be published by ProQuest/UMI.

Style and Style Manuals: Follow the Citation/Sequence format (numbered citations in both text and reference list) as described in the Council of Science Editors’ manual: Scientific style and format: the CSE manual for authors, editors, and publishers (2006). There are two reference copies of this manual in the Science/Engineering Library under T11 .S386 2006. This citation format can be found in both RefWorks and Zotero. See The Writer's Handbook from the Writing Center at the University of Wisconsin-Madison for online documentation and examples of the CSE format.

Title Page: The title page must include the full dissertation title, the complete name of the author matching the Registrar's record of depositor's name (any official name changes must be made by providing legal documentation to the Registrar), the dissertation statement, and the year of the degree [Sample Title Page]. Use words to spell out titles including formulas, symbols, superscripts, subscripts, and Greek letters. While prohibited from the title, symbols may be used throughout the text.