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Public Health: Master's Thesis Deposit

Thesis Deposit Process

Theses must be deposited electronically through CUNY Academic Works and the signed Approval Page scanned and e-mailed to the Registrar (registrar@sph.cuny.edu) at the School of Public Health. A confirmation e-mail will be sent from the Registrar to the submitter. 

Note:

  1. The Approval Page is NOT included in the thesis itself. 
  2. Hardcopy submission of thesis is optional.  

 

THESIS DEPOSIT DEADLINE: *See SPH Academic Calendar
SUMMER 2017 August 28, 2017
FALL 2017 December 21, 2017
SPRING 2018 May 25, 2018

Format Guidelines

Abstracts: There is no word limit for abstracts associated with dissertations or theses. Abstracts will be published in the CUNY Academic Works repository with author, title, and descriptive information, even if the work is embargoed.

Appendix: Optional, but if you are including one, do not include literature citations within the Appendix.

Color: PDF and print reproductions may include color.

File Formats: Adobe PDF required for text, 600 dpi minimum, no encryption. Rather than embedding audio and video files in the PDF body of a work, submit as supplemental files. 

Font: Use a TruType font, not a scalable font. All fonts must be embedded, post script type 1. Any legible TruType type 1 font is accepted (except script, italic, or ornamental fonts) if equivalent in scale to Arial (10 pt) or Times New Roman (12 pt). A uniform font and font size must be applied to all text including captions, footnotes and endnotes. Italicized font may be used for non-English words and quotations. Acceptable fonts and sizes for print and web include: Arial (10 pt), Courier New (10 pt), Georgia (11 pt), Times New Roman (12 pt), Trebuchet MS (10 pt), Verdana (10 pt). For figures and tables, fonts may be 1-2 pt smaller than the font used for the main body of text. 

Line-spacing: Double-space abstract, acknowledgements, table of contents, and body of the manuscript. Follow your departmental style manual for single- or double-spacing block quotes, captions, items in tables, lists, graphs, charts. Single-space footnotes/endnotes, bibliography entries and lists in appendices.

List of Exhibits: If illustrations, charts, diagrams, figures or other tables appear in the work, a list of each named element, with corresponding pagination, is required. (Within the body of the work, exhibits are to appear at the end of their respective chapters.) 

Margins: left: 1”; right: 1″; top and bottom: 1″ for all text (except page numbers) and figures, tables, headers/footers, footnotes/endnotes and images.

Page Numbers: must appear at least ¾” from any edge of page.

Page Sequence:

  1. Title Page (Thesis Preliminary Pages)
  2. Copyright Page
  3. Abstract
  4. Acknowledgments and Disclosure Statement*
  5. Table of Contents
  6. List of Exhibits: Tables, Illustrations, Charts, Figures and Diagrams
  7. Body of Text
  8. Appendix (optional)
  9. Bibliography

       *Note: Disclosure Statement refers to the following. Also see Helpful Resources

Pagination: Pages preliminary to the body of the text must be numbered with lowercase Roman numerals. Do not number the title page but count it in the preliminary pagination. The body of the text is numbered with Arabic numerals beginning with the first page of text and including illustrations, appendix, and bibliography. Except for the title page, all pages must be numbered. The numerals may appear in any location on the page (bottom middle, bottom right, upper right), but must be consistent throughout the work. 

Quotations: Consult copyright fair use guidelines. Include permission letters for use of copyrighted materials (photographs, charts, tables, etc.). Seek permission for quotations or excerpts constituting a significant portion of a work not in the public domain. Consult your sources, obtain, and submit copyright permission letters as supplemental files as part of your online submission. 

Style and Style Manuals: Use the style manual for your discipline except when in conflict with these instructions. Consult thesis advisors as necessary. 

Title Page: The title page must include the full dissertation title and the complete name of the author matching the Registrar's record of depositor's name (any official name changes must be made by providing legal documentation to the Registrar). Use words to spell out titles including formulas, symbols, superscripts, subscripts, and Greek letters. While prohibited from the title, symbols may be used throughout the text. (See Thesis Preliminary Pages link.)

Digital Submission

Theses will be digitally submitted through CUNY Academic Works

  1. From the above link, click on Submit Research (found in the Author Corner section on the left-hand side).
  2. Click on Sign Up to create a new account, or log in if you already have an account. 
  3. Read the Submission Agreement, click the checkbox to Accept, and select Continue to proceed. 
  4. Enter all required fields, following the onscreen instructions. Be sure to input your institution as "CUNY School of Public Health" and input the correct degree date.
  5. Choose your embargo (delayed release) period. You can choose from: No Embargo (available immediately), 6 Months, 12 Months, or 24 Months. This will determine when the full-text of your work is made publicly available online. Title, author and other metadata remain viewable even if a work is embargoed. 
  6. Choose Thesis for Document Type.
  7. When choosing subject categories, select the discipline that best describes your work. It is okay to keep it broad and simple. Adding relevant, more specific keywords will help discoverability. 
  8. After you have entered your information and selected your file, double-check your entries and click Submit at the bottom of the page. 
  9. Once submitted, the SPH Library will review your deposit. Please be sure to e-mail the signed Approval Page to the Registrar (registrar@sph.cuny.edu) at the School of Public Health. Once all documents are submitted and reviewed, the submission will be posted and the Thesis Deposit will be complete.